Executive Assistant Job Description Template

A starting point for a Executive Assistant job description, in a consistent structure: essential functions, qualifications, and classification. Customize it for your organization and download it as a formatted Word document or PDF.

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Executive Assistant

ClassificationNon-Exempt

Reports ToChief Executive Officer

DepartmentExecutive Office

Essential Functions

Manage executive calendar, scheduling, and meeting logistics
Coordinate travel arrangements and prepare expense reports
Draft and proofread correspondence, presentations, and reports
Serve as a point of contact between the executive and internal/external stakeholders
Handle confidential information with discretion
Organize and prioritize incoming requests and deadlines

Qualifications

Required:

3+ years of experience supporting senior leadership
Strong organizational and time-management skills
Proficiency with standard office and scheduling software

Before you post it

Confirm the classification. This template is marked non-exempt. Whether a specific Executive Assistant role is exempt depends on its actual duties and pay, so check it against the FLSA duties and salary tests (and any stricter state rules) before you finalize it.
Add pay details if your state requires them. A growing number of states require a pay range, and sometimes benefits or an application deadline, in job postings. Check a posting for free.
Tailor the essential functions. They should describe what this role does at your organization. Generic duties are harder to defend when a job description is used for accommodation, classification, or performance decisions.

Make this Executive Assistant job description your own

Edit any field, add your pay range and posting state, and download a formatted Word doc or PDF.

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